What is Virtual Training?

Virtual training allows users to attend training onsite in a computer lab at Parkland Health Center, Missouri Baptist Sullivan, BJC Learning Institute (BLI) Annex, Mid Campus Center (MCC), and selected days at Christian Hospital and Barnes-Jewish St. Peters. A room coach will be in the lab to assist users with logging in to their virtual classroom and any other support needs. Each user will wear a headset, allowing for a variety of classes to occur in a single space. When the session starts, a live virtual instructor will lead students through the course material.

Why Virtual Training?

Virtual training allows Epic1 to serve our end-users closer to where they work or live, while delivering a more consistent training experience across our organization. Unlike traditional classroom training, virtual training offers a more centralized space for new hires across multiple areas to complete training.

This form of training is widely used in Healthcare Organizations, Universities, and Corporate Learning.

How do I request Epic access for new employees?

Use your Chrome browser to log into the Validation Portal. Find your new employee in your list and assign an Epic Job Role. Assigning a role in the Validation Portal is the first step for any employee or non-employee who requires access to Epic. Assigning the Epic Job Role sends the curriculum assignment to Saba, and also lets the Epic1 security team know what access your employee needs once they finish their Epic classes. Epic access is granted by the end of the next business day after the employee completes training.

How do I request Epic access for non-employees?

Assigning a role in the Validation Portal is the first step for any employee or non-employee who requires access to Epic. Non-employees will need a BJCNT-ID before being placed in the Portal. After you have their BJCNT-ID, access the User’s Guide in the Help Menu of the Validation Portal to add the non-employee to your employee list. You can also reach Epic1 training at epicprogramtraining@bjc.org with any questions on your non-employees.

Note: The Epic1 team does not request BJCNT IDs for non-employees.

Now that we are live with Epic, do I still need to assign roles in the Validation Portal?

Yes! Assigning a role in the Validation Portal is the first step for any employee or non-employee who requires access to Epic. Assigning the Epic Job Role sends the curriculum assignment to Saba, and also lets the Epic1 security team know what access your employee needs once they finish their Epic classes.

Can I add my new employees to the Portal if they aren’t showing up?

Yes! As long as you have a BJCNT-ID for your employee, you can add them to the Validation Portal, using the Add an Employee link. Step-by-step visual instructions can be found in the Help Menu in the User’s Guide in the Validation Portal.

Why can’t I find my Epic Job Role ID in the Portal?

As we transition to Post-Live support, we will be consolidating Epic Job Roles to meet the needs of the organization. Your favorite Epic Job Role ID may change. Please use a Chrome browser to refer to the Post-Live Crosswalk to find the new Epic Job Role you are looking for. You can also e-mail the Epic1 training team at epicprogramtraining@bjc.org for assistance.

How will Virtual Training classes be scheduled?

The Epic1 team reviewed BJC and WU new hire data and agency staff data to determine which classes would be offered weekly, bi-weekly, monthly, or on an ad-hoc basis. To reference a list of ad-hoc classes, please go to Epic1.org.

Inpatient nursing classes were placed on the schedule based on feedback and recommendations from key leaders across the organization.

Virtual class offerings will be rolled out in a phased approach, beginning the week of July 9, 2018. Once a class is offered virtually, it will continue to be offered as a virtual class only.

Additional classes will be added to the virtual schedule throughout 2018, with the intent of all regularly scheduled classes being offered virtually by early 2019.

How do I register my employee for Virtual Training?

You will register your employee through Saba, as you do today. Pay special attention to the location, as each course will be offered at multiple sites.

I heard there would be Virtual Training at our facilities, why are our employees attending classroom training?

Epic classes began moving to virtual training beginning in July 2018. We expect all classes will be lead virtually by the end of the year. Virtual training classes require students to be registered in Saba, and attend training in a classroom.  They will use headsets to listen to their instructor during class.

I have a new employee who cannot attend any of the scheduled training classes. How can I reschedule training to a day this employee can attend?

The Epic new employee training is offered on a set, standard schedule. One-off classes are not available for our regularly scheduled classes. If your employee needs a class not offered on our recurring schedule, please email us at epicprogramtraining@bjc.org so we can schedule the class.

Who can I contact at my organization to help with Epic training questions?

Facility Training Contact
Alton Memorial Hospital Lisa Wilson
Barnes-Jewish St. Peters Hospital Julie Gettemeier, Jann Christensen
Boone Hospital Center Nancy Schuenemeyer, Randy Fry, Beth Alpers
Christian Hospital Patty Eppel
Missouri Baptist Medical Center Heidi Schmittgens
Missouri Baptist Sullivan Hospital Jennifer Brinker
Parkland Health Center Adria Henson
Progress West Hospital Julie Gettemeier, Jann Christensen