Activity - The main place where users or administrators enter and view data in Hyperspace. For example, the Order History activity is used to view information for an order and the Medications activity is used to manage a patient's prescriptions. An activity can consist of a form, a report, or a series of forms.
After Visit Summary [AVS] - Report summarizing such things as orders, diagnoses, and notes for an encounter that you can print and send home with the patient.
Chart Central - An activity in Hyperspace that provides patient-based access to charts, deficiencies, and release requests. Users can also access other Epic applications from Chart Central.
Chart Review - Activity where you can review reports about a patient's encounters, labs, imaging orders, procedures, medications, and more.
Chart Tracking - Chart Tracking is the application which allows staff to keep track of paper medical records as they move throughout a facility.
Clarity Report - A report generated using third-party software, such as Crystal, with data that was extracted using Clarity.
Class - An In Basket messaging group created by administrators. When you send a message to a class, each recipient receives their own copy of the message. Use this for sharing information.
Coding and Abstracting - An Epic Application. Coding and Abstracting allows you to complete coding for both patient's paper and electronic record. It includes verifying the ADT Information, reviewing the final diagnoses, procedures and DRGs calculated by a third-party encoder, and documenting any additional information for chart abstraction.
Completion Matching - Entering a partial word in a search field instead of a whole word when looking up an item in Hyperspace. EpicCare looks for words starting with the characters entered and displays the results in a selection list.
Credentialed Trainer - Provide end-user training for various applications. Credentialed Trainers are BJC/Washington University and contract employees who complete an in-house training program/testing/presentation assessment but who are not Epic certified. Credentialed Trainers administer end-user proficiency assessments, assist with provider personalization labs, and provide go-live support.
Dashboard - Personalizable pages that contain graphs, reports, links to activities, and other data that provide an overview of various metrics, depending on the application or user role.
Decision Tracker - Tool used in implementation to capture validation points, the decisions made on those points during customer validation sessions, and other pertinent information including owner and applications affected by the validation point.
Facility Structure - A linked hierarchy of Chronicles records set up to represent all aspects of an enterprise: beds, rooms, departments/units, locations, and others. May be organized based on revenue generation and system configuration needs.
Flowsheet - Spreadsheet for documenting patient care. Set up by rows, groups, and templates. Epic supports both documentation flowsheets and review flowsheets.
Foundation System - The template used to build Epic customers' production, or live environments. Formerly known as the model system, foundation is the base set of information that Epic delivers in a box that we can customize to meet the needs of BJC/Washington University School of Medicine.
Hyperspace - The integrated platform that hosts most Epic applications. The graphical user interface used by most Epic applications, including EpicCare Ambulatory; the platform upon which all Epic products sit.
Hyperspace Toolbar - Another name for the "Main Toolbar."
In Basket - Electronic messaging system used within Epic applications.
Model System - The Model System is a version of Epic that includes pre-defined settings, sample reports, and clinical and specialty starter sets. It is ready for facility final configuration. This setup design is derived from the data that Epic’s customers share, providing a system to capitalize on their customers’ good work. The Model System reduces the time to install, learn and use Epic.
MyChart - Epic application that allows patients to view portions of their medical records and interact with their physicians over the Internet.
Principal Trainer - A site's leading trainer for a particular application. Principal Trainers, sometimes referred to by Epic as instructional designers, master both an Epic application and your specific workflows, then develop and implement training programs tailored to your needs. Principal Trainers complete classes taught by Epic and earn Epic certification in a particular application(s). Principal Trainers develop curriculum, build the training environment, train and supervise Credentialed Trainers, and train both Super Users and end users.
SmartLink - A SmartTool that pulls (or "links") information from the patient record directly into your documentation. For example, if you enter .name, the patient's name is pulled in.
SmartList - A SmartTool that allows you to choose from a list of pre-configured choices in a SmartText or SmartPhrase. These can be single- or multiple-response lists.
SmartPhrase - A SmartTool that allows you to type a few characters that automatically expand into a longer phrase or block of text. For example, .pt becomes patient.
Super Users - Existing BJC/Washington University School of Medicine employees from various departments who attend Super User specific training, serve as secondary support in end-user classes, provide go-live support, and provide at-the-elbow support for end-users.
Toolbar - The row of buttons at the top of the Hyperspace window, including the Epic button.
Visit Type - This category of or reason for an appointment. Visit types can be built with both scheduling and patient instructions. They can be used globally across departments or be linked to a specialty, department, center, or provider.
Workflow - Organization of tasks in day-to-day work
Workqueue - Generic term for a work list for Epic users. Common workqueues include patient workqueues, follow-up workqueues, claim edit workqueues, charge review workqueues, and many others.
Yield Sign - An icon indicating that it is recommended to enter something in the field before continuing.